Privacy policy

This policy says what FederalContracts collects, why, who else touches it and how to get it back or get it deleted. The service is operated under the FederalContracts brand at federalcontracts.ai, and privacy questions go to [email protected].

Last updated: 17 September 2026.

1. What we collect and why

Data	Why we hold it	How long
Work email address	To create your account, send your match digest and confirm your address	While your account exists
Company profile: NAICS codes, capability line, past performance, set-aside status, geography, contract size band	It is the input to every match you receive	While your account exists
Saved searches, bid board and bid decisions	To run your pipeline and your reminders	While your account exists
Billing details held by our payment processor	To take payment and issue receipts	As long as tax law requires
Technical records: IP address, browser type, pages requested, timestamps	Security, abuse prevention and keeping the service working	Short retention, then deleted
Signup source and campaign parameters	To understand which pages bring useful signups	With the signup record

We do not collect special category personal data and we do not want it. We do not ask for proposal text, pricing models or anything marked controlled or classified.

2. Why we are allowed to hold it

To perform the contract with you: your account, profile, matches, board and billing
Our legitimate interest in a secure, working, improving service: technical records and abuse prevention
Consent, for marketing email you can withdraw at any time in one click
Legal obligation, for tax and accounting records

3. Email we send

Transactional email is part of the service: the confirmation code, your match digest, deadline reminders, billing notices and important service changes. Marketing email is separate, is only sent if you opted in, and every message carries an unsubscribe link that works immediately.

5. What you can ask us to do

Get a copy of the personal data we hold about you
Correct anything that is wrong
Delete your account and the data in it
Export your profile, searches and board before you go
Object to or restrict a particular use
Withdraw consent for marketing email at any time

Write to [email protected]. We answer within 30 days and we do not charge for it.

6. Cookies

We set the cookies needed to keep you signed in, to keep the service secure and to remember your preferences. We use a small amount of privacy-respecting analytics to understand which pages lead to useful signups. We do not run advertising trackers and we do not build profiles of visitors for anyone else.

7. International transfers

Our processors may handle data outside your country. Where that happens we rely on the safeguards the law provides for such transfers, and we choose processors that offer them.

8. Children

The service is sold to companies and is not directed at children. We do not knowingly collect data from anyone under 16.

9. Changes and complaints

We update this policy when the service changes, and the date at the top always shows the current version. If you think we have handled your data badly, write to us first at [email protected], and you keep the right to complain to your data protection authority.